How to Export QuickBooks Online to QuickBooks Desktop
- slimyjaguaritwh
- Aug 16
- 3 min read
QuickBooks Online (QBO) offers flexibility with cloud-based access, but many businesses prefer QuickBooks Desktop for advanced features, local data control, and complex reporting. If you’ve decided to switch, you may be wondering: “How do I export QuickBooks Online to QuickBooks Desktop?”
In this guide, we’ll walk you through the process, step-by-step, including what to prepare before exporting. For expert help, contact QuickBooks Support at 1-877-419-2575.
Why Export QuickBooks Online to Desktop?
Migrating from QuickBooks Online to Desktop can provide several advantages:
Advanced Features: Desktop editions offer advanced reporting, inventory tracking, and job costing.
Data Ownership: Your company file is stored locally, giving you complete control.
Speed & Performance: QuickBooks Desktop is often faster with large datasets.
Industry-Specific Versions: QuickBooks Desktop Premier and Enterprise cater to specific industries like construction, manufacturing, and retail.
Steps to Export QuickBooks Online to QuickBooks Desktop
Exporting requires preparation. Follow these steps carefully:
1. Check System Requirements
Make sure you have QuickBooks Desktop (Pro, Premier, or Enterprise) installed.
Use Internet Explorer (IE 11 or later) for the export tool.
Verify that you’re logged in as an Admin in both QuickBooks Online and Desktop.
2. Prepare QuickBooks Online for Export
Sign in to QuickBooks Online as the admin.
Enable ActiveX controls in Internet Explorer (required for the export tool).
Ensure that pop-ups are enabled.
3. Export Your Data from QuickBooks Online
In QBO, go to Settings ⚙ > Export Data.
Choose whether you want to export reports only or your entire company data.
Select Moving to QuickBooks Desktop? and click Learn More.
Follow the on-screen prompts and install the QuickBooks Desktop Migration Tool.
4. Download and Install QuickBooks Desktop Export Tool
The tool guides you through the conversion process.
You’ll receive a .QBB (backup file) of your company data.
5. Import File into QuickBooks Desktop
Open QuickBooks Desktop.
Go to File > Open or Restore Company > Restore a Backup Copy.
Choose the Local Backup option and locate the .QBB file.
Save it as a new company file in QuickBooks Desktop.
Common Issues During Export
Sometimes, users face problems while exporting QuickBooks Online to Desktop:
ActiveX Errors: Install Internet Explorer updates.
Export Option Missing: Use Internet Explorer; the option may not appear in other browsers.
Large Data Files: If your company file is very large, you may need to export in sections.
Feature Gaps: Some QuickBooks Online features do not carry over to Desktop exactly.
If you encounter these issues, call QuickBooks Support at 1-877-419-2575 for quick resolution.
Best Practices Before Exporting
Backup Your QBO Data: Even though QuickBooks Online auto-backs up, it’s good practice to save copies of key reports.
Reconcile Accounts: Ensure your bank and credit card accounts are up-to-date.
Export Trial Balance: Verify balances before migration.
Test in Desktop: After importing, run a Profit & Loss and Balance Sheet report to confirm data accuracy.
Conclusion
Exporting QuickBooks Online to Desktop is a valuable move for businesses that need advanced accounting tools, better reporting, and complete data control. While the process is straightforward, it requires attention to detail and the right setup to ensure a smooth transition.
If you run into errors or need expert assistance, call QuickBooks Support at 1-877-419-2575. Our professionals can help you export, import, and verify your QuickBooks data seamlessly.
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